Author: Jansen Imhoff
Publish Date: December 7, 2021

Here at Equips, we are very much fans of Microsoft Excel. It is a wonderful tool! We use it to track revenue metrics, website data, and our company goals. Heck, we even track our daily steps for our monthly fitness challenges! It almost seems like Excel can be used for anything and everything… almost. We often hear from those working in a variety of industries that they use an asset management Excel sheet template to store their business’s most important asset data. But is Excel really the best method of storing this information? In the following paragraphs, we will compare using an Excel sheet to house asset data to Equips.

Why Use an Asset Management Excel Sheet Template? 

An asset management Excel sheet template is a pre-filled spreadsheet with columns labeled in accordance with the different pieces of data needed. Though each template is different, such data points likely include everything from the asset category, make, model, and location of the asset. But how did this method of housing asset data become so popular? The answer is simple—Excel is easily accessible and widely familiar. Think about it—you most likely already have Excel installed on your computer. And if you have been working in an administrative position for at least a few months, you have probably developed at least intermediate mastery of the tool. It is a comfortable solution.

But it is not the only solution, and it might not be the best solution for your business. What do you do when your equipment needs repairs or maintenance? You or somebody in your organization must pull up the spreadsheet, find the faulty asset, and call your service provider to come take a look at it. And if it is under warranty, you must find your warranty and deal with all the billing hassle. Yikes on bikes! On top of all that, your spreadsheet is not a secure way of storing this important information, which could lead to costly outcomes as a result of cybercrime. Spreadsheets are also subject to human error. An employee might accidentally change the contents of a cell, or input incorrect information without knowing.

FREE DOWNLOAD: Free Equipment Management Calendar

How is Equips Different? 

Equips is a cloud-based inventory application used to manage all critical assets, across all locations, from anywhere with an internet connection. With a user-friendly interface, Equips is packed with amazing features that simplify your approach to asset management. Here is how the application works: we begin by storing all your asset data in our application. We include everything from the make and model to the location of the asset. Next, you select the vendors and service providers that you work with. Equips has a network of over 500 service providers should you ever need a change. Lastly, have a sigh of relief knowing that if your assets need maintenance, you can dispatch your preferred service provider in as little as 15 seconds.

Equips is much more than a dispatch software. You can also simplify Facilities Management by building workflows to automatically route the right issue to the right people in your organization. With shared notes, you can communicate directly with other stakeholders on issues and create tailored views for different organizational roles. You can also order consumables and take action to prevent downtime. Using the Preventive Maintenance scheduling tool, you can schedule PM months in advance, so you never forget. I bet your spreadsheet can’t do that!

Making the Switch to Equips 

You rely on your equipment assets for your business to operate productively. Therefore, it is time to take your approach for asset management out of the Stone Age and into the present. Here is how you can do so:

Step One: Download our Asset Management Excel Sheet Template and populate it with your asset data before uploading, or simply upload your current spreadsheet.

Step Two: We will send you a link to your email so you can set up your free account. We will then use the data in your spreadsheet and put it into your account. We will let you know as soon as we are finished.

Step Three: Try Equips FREE for 90 days. If you don’t agree that our application is better than your boring old spreadsheet, you can cancel at no cost. You have nothing to lose!

If you have further questions about Equips and how it can improve the way you manage equipment assets, give us a ring at 866-324-4508 or send us a message. We are always here to help!

FREE DOWNLOAD: Asset Management Excel Sheet Template

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