Consumables can be tricky to keep on top of, but when a key piece of equipment needs something essential like ink or batteries it can suddenly turn into everyone’s problem. Sorting through your options and making the best choice for restocking introduces extra decisions into something that should be a fairly simple process, but waiting to bundle necessities with bigger orders can cause a shortage to sneak up on you. A few things can help you get on top of your consumables and make sure you know what’s going on.

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Organize Consumables

You’ll never know when you need to organize consumables if you don’t know what you already have. It’s easy for shared resources in the workplace to get messy quickly. If people are constantly coming in and out of your supply closet, they’re not necessarily going to put everything back when they try to find what they need.

Something that can be very helpful is to try to organize your supply closet logically. Put the most commonly-used items within sight and reach, so your other employees aren’t sifting through the printing supplies just to find a spare pen.

Think about the first place someone looks when they open the door and put the most popular items there. Group similar items together, and take advantage of labels, trays, and color-coding to make sure everything has a place. This makes it easier to tell at a glance what you might need to order more of soon and helps your coworkers put things back correctly.

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Keep Track of Consumables

Consumable shortages can sneak up on you if you’re not careful. One thing that can help you get out in front of a potential problem is keeping close tabs on what your current supplies look like.

Keep tabs on how many items you’ve ordered, and set up a spreadsheet or even calendar reminders to regularly check up on where you stand. It doesn’t necessarily have to be down to the last paper clip, but you should have a general idea of what’s going on and when you expect to need to reorder.

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Stick to a Schedule

Creating a schedule of what to order when can really help you be proactive about managing your consumables. While usage isn’t always going to be 100% predictable, it’s helpful to have a reminder so you remember to check and can make the decision on whether or not it’s time to reorder.

If you’ve never organized consumables before, a good way to get started is to dig into how often you’ve reordered items in the past. Looking through your records for the past year can give you a framework for making a schedule for different items.

It’s also helpful to designate one day every month or two to take stock of everything and make sure nothing has slipped through the cracks. The goal is to set up a framework that makes your spending and supplies predictable and easy, so you don’t suddenly run into an emergency.

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Keep a Log

Informal systems are appealing because they don’t require a lot of administrative effort. However, it can introduce unpredictability and surprises into your office that you simply don’t need.

Adding a log for commonly-used supplies can help you keep closer tabs on what your current needs are and what you need to plan for in the near future. The extra step will also make your coworkers think twice about whether they really need to go through the process to get new supplies, or if they might have something tucked away somewhere they can use instead.

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Reorder with Equips

Equips can make ordering consumables simple and easy. We can help you get a wide variety of commonly needed items to help you keep your drive-through and in-location services running smoothly.

Ordering using Equips is simple, letting you handle restocks quickly and easily so you can get on with your day. Here are some commonly-need things we can help you with:

  • Carriers
  • Drawer Bumpers
  • Carrier Rings
  • Carrier Velcro
  • Windsocks (mic covers)
  • Printers
  • Printer Ink
  • Toner
  • Printer Drums
  • ATM
  • Cassettes
  • Cassette repairs
  • Kaba Mas Lock(s)
  • Coin Sorters
  • Coin Pads
  • Batteries for anything
  • Key Replacements
  • Ribbon for printer ink
  • and much more!

Bringing some structure to how you organize consumables can make everything more predictable and help your locations run more smoothly. Organize what you already have, make a schedule for reordering, and keep track of where you stand with key items. When you do need to restock, Equips makes it easy by giving you one place to go so you can get everything sorted and not worry about the details.

Set up ordering your consumables on your Equips account today! Not using Equips yet? Be sure to book a demo with our amazing team today!

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