Preventive Maintenance Checklist for Facilities Management
My wife and I travel often, and despite our best efforts one of us consistently forgets one or two things. Let me rephrase, I always forget one or two things. Our most recent trip was to Yellowstone a few weeks ago and I completely forgot my deodorant… and toothbrush. I am not proud to say how much I ended up having to pay at a convenience store in the park. Having a solid packing checklist is a simple way to prevent yourself from having to purchase toiletries at a grossly inflated price.
On the same wavelength, incorporating a preventive maintenance checklist into the way you handle facilities management can keep you from spending a fortune on facilities maintenance that could have been avoided in the first place. Follow this checklist to minimize preventable maintenance costs.
Preventive Maintenance Checklist
When my wife and I first moved into our apartment, it took us only two weeks until we noticed something terribly wrong. The roof leaked every time it rained. Not only did were we annoyed by the puddles of water we would come home to find, but the mold that began to form in the corners of the vaulted ceiling was almost enough for us to move out and pay rent elsewhere. As a business, it’s not a good look to have a leaky roof, and your customers will notice it. We recommend having your roof inspected every six months. In your inspection:
Remove debris from both your gutters and roof
Assess your roof for punctures, blisters, and cracks
Assess your roof for buckled shingles, corrosions, deformed or curled edges, and granule loss on your shingles
Ensure that your drains work properly and are not clogged
Check for metal corrosion and/or surface deterioration on all surfaces
Inspect interior walls for cracks, leaks, and water stains
Plumbing issues, aren’t these just a bunch of fun? Identifying plumbing issues early is a great way to save yourself some headaches later on. Plumbing issues are tough to identify, let alone resolve. Here are some things to look for:
Signs of corrosion on pipes
Signs of active leaks, such as mold/mildew, puddles, and water spots
Ensure that the water heater is set to the correct temperature and there are no leaks
Perform annual backflow tests to make sure that water is flowing correctly and not becoming contaminated
Ensure that water pressure is between 40-80PSI
HVAC systems do not have long longevity, typically lasting up to fifteen years. Because of this, it is extremely important to take good care of your HVAC system by performing preventive maintenance no less than twice per year. Here are some things that you can do to maximize the lifetime of your HVAC system.
Clean, or replace if necessary, the filters, coils, and drains
Ensure that your system is operating with sufficient refrigerant levels
Check that all wires, thermostats, and capacitors are operating properly
Make sure that your facility is receiving proper airflow
Fun fact: properly maintaining your parking lots and parking structures can actually reduce vehicle accidents. In fact, 20% of all accidents occur in parking areas, and you don’t want any to occur in yours. Here are a few things you can do to try to prevent an accident.
Test the gates to make sure that they are properly functioning
Ensure that there is sufficient lighting in and around the parking area at night
Make sure that all entrances and exits are properly marked
See that there are no potholes or severe cracks in the pavement
Check to see that guard rails, fences, and handrails are structurally stable
In the event that there is a collision in your parking area, it is important to have a surveillance camera(s) looking over the area. This helps minimize risk and have awareness should something happen.
#5: Windows and Doors
Finally, an easy one. Replacing windows and doors isn’t really something that needs to be done too often, but it’s important to check every now and then to make sure they properly function. Also, a thorough cleaning is always a nice touch.
Clean off grime and debris from your door tracks and windowsills
Check for peeling and water stains on the interior and exterior finishes as this would indicate a leak
Replace all windows that are damaged or don’t close or open properly
Be sure that all locks and knobs work correctly
Add a non-oily lubricant to sticky windows
#6: Security Systems
Having confidence in your security system is an absolute must. Break-ins and theft can lead to enormous losses. It is crucial that a security system is reliable, and that requires the following items on this preventive maintenance checklist:
Test every control panel to make sure that they operate correctly
Inspect all locks on windows and doors to make sure that the work (yes, this was also part of the last list. It’s important—sue me!)
Your organization is looking to make some improvements to the way you approach preventive maintenance for facilities management, I hope you find this checklist helpful. But beyond that, Equips has recently rolled out a brand new feature. Using Equips, our all-purpose CMMS tool, you can now schedule out preventive maintenance, so you never forget.
Start your 90-day free trial of Equips today. It might just save you a few maintenance headaches!
Equips is revolutionizing how Banks and Credit Unions manage, maintain, and protect critical branch equipment. Equips can leverage a network of 500+ vendors, experts at Equips help Financial Institutions respond to equipment problems quickly in one place: Equips. Active management allows Financial Institutions of all sizes to improve operational efficiency, cut costs, and streamline equipment inventory and vendor management. Our groundbreaking solution provides clients across 45 states with better insight and transparency into their critical equipment and enables employees to do their best work. To learn more visit equips.com.