One of the easiest ways to measure the success of a senior living is by resident satisfaction. It seems that there are countless ways that senior living facilities measure this. One thing is consistent though: having well-maintained facilities increases resident satisfaction. One of the simplest ways to do this is by being proactive with preventive maintenance. The following article is a senior living maintenance checklist that you can use to increase resident satisfaction at your facility.

Benefits of Preventive Maintenance

The pros of preventive maintenance certainly outweigh the cons. Preventive maintenance is way more than simply just a series of maintenance tasks performed periodically. It is an investment of time and resources for the purpose of maintaining the quality of your facilities and equipment. What’s more, it is an investment in the comfort and retention of your residents. Here are what we believe to be the top four benefits of preventive maintenance.

Reduced Maintenance Costs

A diligent preventive maintenance schedule will always save you money on costly repairs. When you take the time and resources to fix minor issues or prevent issues altogether, you make it far less likely that your facilities or equipment will require costly maintenance in the future. Of course, you can’t always avoid costly repairs. It is bound to happen from time to time. But with preventive maintenance, you can reduce the number of these incidences to make it worth your time.

Extended Longevity

This should come as no surprise, but the better you take care of something, the longer it will last. This is also true for equipment and facilities. By taking the time to perform preventive maintenance, you get more life out of your assets. This also prevents you from having to make costly replacements, which also saves you money over time.

Increased Uptime

Everyone hates surprise downtime—it can really throw a monkey wrench into your schedule. When you stick to a diligent maintenance schedule, you can significantly reduce these “surprises”. Having significant downtime on your facilities or important equipment can lead to frustration amongst your residents as well.

Increased Safety

This might just be the most overlooked benefit of preventive maintenance. When you take the time to ensure the proper functionality of your facilities and equipment, you ensure that they are safe to use. It is important that your residents feel safe at your facility. Preventive maintenance plays a big part in that.

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Senior Living Facilities Maintenance Checklist

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The Ultimate Senior Living Maintenance Checklist


  • Remove debris from both your gutters and roof
  • Assess your roof for punctures, blisters, and cracks
  • Assess your roof for buckled shingles, corrosions, deformed or curled edges, and granule loss on your shingles
  • Ensure that your drains work properly and are not clogged
  • Check for metal corrosion and/or surface deterioration on all surfaces
  • Inspect interior walls for cracks, leaks, and water stains


  • Look for signs of corrosion on pipes
  • Check for signs of active leaks, such as mold/mildew, puddles, and water spots
  • Ensure that the water heater is set to the correct temperature and there are no leaks
  • Perform annual backflow tests to make sure that water is flowing correctly and not becoming contaminated
  • Ensure that water pressure is between 40-80PSI


  • Clean, or replace if necessary, the filters, coils, and drains
  • Ensure that your system is operating with sufficient refrigerant levels
  • Check that all wires, thermostats, and capacitors are operating properly
  • Make sure that your facility is receiving proper airflow


  • Test the gates to make sure that they are properly functioning
  • Ensure that there is sufficient lighting in and around the parking area at night
  • Make sure that all entrances and exits are properly marked
  • See that there are no potholes or severe cracks in the pavement
  • Check to see that guard rails, fences, and handrails are structurally stable

Windows and Doors

  • Clean off grime and debris from your door tracks and windowsills
  • Check for peeling and water stains on the interior and exterior finishes as this would indicate a leak
  • Replace all windows that are damaged or don’t close or open properly
  • Be sure that all locks and knobs work correctly
  •  Add a non-oily lubricant to sticky windows

Security Systems

  • Test every control panel to make sure that they operate correctly
  • Inspect all locks on windows and doors to make sure that the work (yes, this was also part of the last list. It’s important—sue me!)
  • Inspect all cameras


  • Test doors to open and close freely
  • Ensure the handrails, ceiling and walls are free of damage
  • Replace any lights burned out in the ceiling or on the control panel
  • Ensure the emergency stop button and the emergency phone is fully functional
  • Test the smoke detector and fire alarm system


  • Replace all burned-out lamps and consider group relamping.
  • Ensure the lamps have the same color temperature
  • Dust lamps and clean lens surfaces to enhance lighting performance

Fire Extinguishers

  • Check the date of manufacture, last hydrotest, and 6-year maintenance date
  • Check the gauge pressure, the condition of the gauge, and its compatibility with the extinguisher
  • Ensure the valve and shell for damage or corrosion
  • Inspect the hose and check for threads, cracks, the condition of the discharge horn
  • Examine the valve opening for powder or foreign matter

Fire Safety

  • Test fire alarms with local fire department
  • Practice fire drills to ensure staff can successfully remove residents from danger
  • Ensure fire doors automatically close when alarms are activated
  • Check that all fire exit doors are triggered with the alarm
  • Inspect that all exits are not obstructed for proper use

Safety Requirements

  • Update your staff and leadership of any new requirements
  • Keep up with the most recent ADA standards
  • Review that your facility is in compliance
  • Ensure processes are in place to resolve maintenance tickets

Sticking to a Schedule

Preventive maintenance works best if you stick to a consistent schedule. Luckily for you, Equips has the answer–the Preventive Maintenance Scheduler. Within the Equips web application, you can schedule preventive maintenance ahead of time so it never gets forgotten. On the day of your schedule preventive maintenance, Equips will automatically send a maintenance request to the team of vendor responsible for your facilities.

To learn more about this feature and the Equips web application, schedule a demo below! We look forward to meeting you.

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